Privacy and Data Handling

This page explains what VoxAction does locally and what may be sent to the AI service you configure.

Microphone Recording

VoxAction records audio only when you start a voice workflow with a hotkey. It is not designed as an always-listening assistant.

Recording starts when you press a configured hotkey and stops when you press it again or release it in push-to-talk mode.

Each recording is limited to 60 seconds.

Data Sent for Dictation

For dictation, VoxAction may send:

  • the recorded audio,
  • input language,
  • enabled dictionary entries,
  • nearby text before the caret as context.

The AI service returns text, and VoxAction inserts that text into the active app.

Data Sent for Voice Translation

For voice translation, VoxAction may send:

  • the recorded audio,
  • input language,
  • output language,
  • enabled dictionary entries,
  • nearby text before the caret.

Voice translation requires a Nurgo AI subscription.

Data Sent for AI Assisted Editing

For AI assisted editing, VoxAction may send:

  • the selected text,
  • the recorded voice instruction,
  • enabled dictionary entries,
  • nearby context before the selected text.

AI assisted editing requires a Nurgo AI subscription.

Nearby Context

VoxAction attempts to read text near the cursor to improve transcription quality. This helps with names, acronyms, style, spacing, and formatting. The context sent to the AI service is limited.

If the focused application does not expose nearby text in a compatible way, VoxAction may still record and transcribe, but with less context.

Local Files

Installed VoxAction stores user data under:

%APPDATA%\VoxAction\

Common application data can also exist under:

%PROGRAMDATA%\VoxAction\

Temporary files are stored under:

%TEMP%\VoxAction\

The portable version stores data next to the executable. Portable temporary files are stored in a local temp\  folder beside the executable.

Important files include:

  • VoxAction.conf : settings, including service configuration, API key, model, languages, hotkeys, and dictionary.
  • VoxAction.data : account, authentication, update, and instance data.
  • logs\ : diagnostic logs when enabled.

Temporary audio files are created during processing and deleted afterward.

Clipboard Handling

VoxAction inserts generated text by using the Windows clipboard and paste command. It backs up the existing clipboard content, places the transcribed text on the clipboard, pastes it, then restores the previous clipboard content when possible.

Clipboard managers, protected applications, large custom clipboard formats, or another app locking the clipboard at the same time can interfere with restore.

BYO API Responsibility

When using Whisper-compatible API mode, your audio and prompt data are sent to the endpoint you configure. Its billing, retention, logging, security, and training policies depend on that provider or self-hosted server.

Use a provider and endpoint that match your privacy requirements.

Sensitive Data Caution

Do not dictate passwords, private keys, access tokens, or highly sensitive information unless your chosen configuration is appropriate for that data.

If you add confidential terms to the dictionary, those terms may be sent to the selected AI service as part of the prompt.

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